BAFA Conference FAQs

How long do I have to present my paper/abstract?
What are the guidelines for Abstracts?
How do I submit an abstract/paper?
How do I register/purchase a ticket?
Do I qualify for a reduced conference rate?


Presenters in the Annual Conference have 25 minutes: Around 15-20 minutes to present and 5-10 minutes for questions. Slides are usual.

The Doctoral Masterclasses are organized into 30-minutes sessions. Each session will include a 20 minutes presentation and 10 minutes for feedback and discussion. Usually, the feedback is led by the chairs of the session and then questions are invited from other attendees. It is important that the presentations do not exceed the allocated 20 minutes in order to allow enough time for constructive feedback.

What are the guidelines for Abstracts

Your abstract should:

- not exceed one A4 page in length;
- be single-spaced and have justified margins of 1";
- not include keywords, references or acknowledgements;
- include the title of the paper and your name and institution;
- include full correspondence details and your email address.

If you are preparing a 'three paper' thesis, we suggest an abstract based on current work in progress rather than a complete paper. The aim is to help the thesis progress, and so the presentation should reflect whatever the current stage the thesis is at.

How do I submit an abstract/paper?

You should only submit one paper/abstract for presentation at the conference. Abstract and full-paper submissions are handled by our new Submissions Platform. The document must be in PDF or MS Word format and under 2mb. You do not have to be a BAFA member to submit a paper to one of our events.

Once you have created an account on the submissions platform, you will be logged in immediately and can follow the 'Submit a Paper' links. Be sure to select the correct conference and category (where supplied).

PLEASE NOTE the person who submits (uploads) the paper will be the 'corresponding' author and all notifications about the paper will be emailed to that person. If a co-author is to present the paper, it is better if they upload the paper so they get the notifications. If this is not possible for whatever reason, or the circumstances change and a co-author is to present the paper, then please email to advise us of who will be presenting the paper. Please be aware that all attendees at the conference must be current members of BAFA.

NB: If your abstract/paper is accepted, you will need to purchase a conference ticket by the deadline to register your attendance for presentation. If you do not purchase a ticket before the registration deadline, your paper will be withdrawn.

How do I register/purchase a ticket?

Purchasing a ticket automatically registers you for the conference; there is no separate registration process. Please make sure all your details are current in your BAFA account as we use these for registration purposes. The conference ticket does NOT include the BAFA membership fee.

Tickets to BAFA conferences are only available to current members. To purchase a ticket, log in to your account on the BAFA Membership Portal and click the 'Register for an Event' button. Select the appropriate ticket for the conference you want to attend, and follow instructions.

Payments are handled via Stripe's secure server. You will be able to purchase a ticket with your debit/credit card.


Event tickets can only be refunded in full if we are notified in writing to by 30 March 2024. For unforeseen personal circumstances at the time of the conference (8–10 April 2024), refunds of 75% of the fee will be given at the discretion of the Trustees.

Do I qualify for the reduced conference rate?

Part-time PhD students in full-time employment (i.e. are salaried) are not eligible for the reduced rate for the conference.

The following are eligble for the reduced conference rate:

  • Members who are retired;
  • Members who are currently unemployed or looking for a job;
  • Full-time PhD students;
  • Part-time students who are not in employment or are in part-time employment (i.e. are not salaried).